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Real Estate and Construction Manager

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Job ID: 9702
Job Type: Full-time
Location: Westlake Village, CA
Date Posted: Nov 30, 2022

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Job Description


Real Estate and Construction Specialist will be responsible for gathering, coordination and management of the flow of all information between the departments noted (Real Estate, Construction, Design and Lease Administration). The Specialist/Manager is a crucial part of the team gathering, organizing, tracking of all data etc. Maintaining and organizing project documentation, plans and reports; completing tasks and controlling schedules; communicating project progress to team members and other stakeholders.  The Specialist/Manager will also be responsible for the creation and organization of the real estate committee packages and sales projections analysis in Tango for presentation to Exec staff.  This position is the glue that holds together all of the different departments and professions involved in site selection, lease negotiation/renewal, construction, construction schedules, design and lease administration process.

Essential Functions

  • Responsible for organizing and managing project activities, under the direction Real Estate Director, Director Construction and Project Managers (PM)
  • Integral member of the project team responsible for data entry and document management in Project Management system. Data integrity
  • Gather and organize all information for renewals and construction projects from cross functional partners in Facilities, Legal, Operations, RVP’s etc. and external Landlord partners
  • Prepare and organize all new, expansion and renewal deal information for executive REC presentation and/or approval
  • Ability to create required PowerPoint or other presentations for Real Estate, Construction, Design or Lease Administration as necessary
  • Update and maintain status reports accurately and deliver in a timely manner
  • Coordination with architects and contractors to research local codes and regulations to ensure we have accurate local jurisdiction information for permit timing etc.
  • Coordination and ownership of the Construction calendar and all weekly updates and action items; take meeting minutes, project notes and follow up on action items list (Excel Proficiency)
  • Coordinating with Landlords to gain necessary information for project execution (surveys, tenant sales, LOD’s, Haz mat reports, CAD drawings, design criteria and other information etc).
  • Coordinate with PM’s on the review of bids from contractors and ensure all information is uploaded to the Sitefolio or Project Management site
  • Ensure all vendor deliveries and scheduled deliveries for OSI items are on time – in partnership with PM’s.
  • Coordinate with all dept stakeholders to ensure project timelines and deadline are being met, key budget updates are received, and any deliveries or installs are meeting scheduled milestone dates and budgets
  • Entry of all construction project information into our project management system
  • Manage the weekly construction meeting. Manage the information on the construction calendar. Information accuracy is critical.
  • Distribution of the weekly construction calendar and executive calendar to proper stakeholders
  • Support VP Real Estate and Store Development with administrative duties as necessary
  • Other Duties assigned as the business needs require

Educational/ Position Requirements/Competencies:

  • 1-3 years relevant experience supporting multiple people preferably in the Retail Real Estate or Construction field or Financial and Coordination Projects; equivalent experience in similar project environments will be considered
  • Bachelor’s Degree preferred, but not required 
  • High level of proficiency and working knowledge of Microsoft Excel, Word, Power Point, Outlook, Tango, Sitefolio required
  • Demonstrates aptitude and precision working with spreadsheets and presentations
  • Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action 
  • Strong organizational, interpersonal and communication skills
  • Strong quantitative skills, expert problem-solving abilities, adeptness in the use of logic, and above-average communication skills
  • Strong ability to multi-task with multiple projects and deadlines in a “high-volume” fast paced environment 
  • Knowledge of retail real estate and construction processes a must
  • Ability to manage time well and be self-motivated, without direct supervision 
  • Strong client service orientation; proactive working style and friendly, helpful attitude 
  • Commitment to high professional ethical standards 

Why Guitar Center? Here’s just some of the rewards:

For our employees who are musicians we offer the unique opportunity of gig leave—take time off to share your music with the world and return to your job after your tour! Guitar Center offers robust benefits and perks, including Medical, Dental, Vision, 401K plus company match, mental health support, paid sick/holiday/vacation time, employee discount program, and tuition reimbursement options.

Pay Rate: $75,000 - $85,000/yr depending on background and experience. 

The job posting is not necessarily reflective of actual compensation that may be earned, nor a promise of any specific pay for any specific employee, which is always dependent on actual experience, education, and other factors. The pay range(s) listed are provided in compliance with state specific laws. Pay ranges may be different in other locations.

About Guitar Center

Guitar Center embodies the world of creativity and music by encouraging our teammates to find their own individual sound. We strive to craft lifelong musicians and make a difference in the world by enabling musicians and non-musicians alike to experience the almost indescribable happiness that comes from playing an instrument. We believe in putting our customers first, engaging with respect and integrity and fulfilling our mission with passion.

Why join us?

With a career at Guitar Center, you become part of the world’s largest multichannel musical instrument retailer. Whether at our Stores, Contact Centers, Distribution Centers, or Support Center, Guitar Center employees have a common goal: to help people find their sound and fill the world with more music.

Love this gig and want to apply?

Send your resume and cover letter today along with salary expectations!

Guitar Center is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to [email protected].

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