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Assistant, Administrative

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Job ID: 12128
Job Type: Full-time
Location: Frederick, MD
Date Posted: May 23, 2023

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Job Description


Are you a people person who loves solving problems? Do you love music? Do you believe in the power of music to bring people together? If you do, and you want to be a key player in an organization whose purpose is to fill the world with more music and to develop generations of new musicians then we have a position where you can find your sound. 

The purpose of the Administrative Assistant is to support the department manager with data entry assignments and other tasks.

Essential Functions (not all-inclusive):

  • Log daily receipts.
  • Monitor inventory reports and investigate discrepancies.
  • Receive purchase orders delivered directly to schools.
  • Evaluate and acknowledge outgoing sales orders.
  • Audit Sales outgoing shipments.
  • Coordinate meeting requests that require executive attendance, booking conference rooms as appropriate.
  • Screen incoming calls and correspondence, responding with limited assistance when possible
  • Meet and greet vendors, candidates, and other business partners
  • Prepare confidential correspondence, reports and other complex documents
  • Arrange complex travel plans and itineraries, compile documents for travel-related meetings
  • Additional Duties as assigned.

About Music & Arts

Music & Arts embodies the world of creativity and music by encouraging our teammates to find their own individual sound. We strive to create lifelong musicians and make a difference in the world by enabling musicians and non-musicians alike to experience the almost indescribable happiness that comes from playing an instrument. We believe in putting our customers first, engaging with respect and integrity and fulfilling our mission with passion.

The first Music & Arts was located in a small house in Bethesda, MD and run by founder Benjamin O'Brien. When Music & Arts opened its doors in 1952, we offered printed music, music lessons, dance lessons, and art supplies. Ben decided shortly after opening his business that he wanted to focus on music to better serve his customers -- a decision that remains intact to this day.

Since the 1990's, Music & Arts has expanded nationwide through organic growth and a series of acquisitions and mergers with other music dealers. In 2005, Music & Arts joined forces with American Music to become the largest band and orchestra instrument retailer in the United States. Based in Frederick, MD, Music & Arts is now part of the Guitar Center enterprise and comprises 225+ retail stores, 200+ educational representatives, and 250+ affiliate locations.

Minimum Requirements:

  • High School Diploma or equivalent
  • 2 years of relevant work experience

Preferred Requirements:

  • Associates Degree
  • 4 years of relevant work experience

Love this gig and want to apply?

Send your resume and cover letter today along with salary expectations!

Music & Arts is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws. All employment decisions are based on valid job‐ related requirements.

If you are a qualified individual with a disability or a disabled veteran and are unable or limited in your ability to use or access our website, you may request a reasonable accommodation to express interest in a specific opening. You can request reasonable accommodation by sending an email to [email protected].

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